Where Are the View Shortcuts Buttons Located in Powerpoint

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in the creation mode in PowerPoint for Windows.

In this topic

• Frequently used shortcuts

• Ribbon keyboard shortcuts

  • Use the Access keys for ribbon tabs

  • Work in the ribbon with the keyboard

• Move between panes

• Work in the Outline view

• Select and edit text and objects

  • Select text and objects

  • Delete and copy text and objects

  • Move around in text

  • Find and replace text

  • Move around and work in tables

• Format text

  • Change or resize a font

  • Apply character formatting

  • Copy text formatting

  • Align paragraphs

• Work with shapes, pictures, boxes, objects, and WordArt

• Insert comments

• Change order of slides or sections in a slide deck

• Use the Selection pane

• Access and use task panes

• Other useful shortcut keys

• Custom keyboard shortcuts

Frequently used shortcuts

The following table itemizes the most frequently used shortcuts in PowerPoint.

To do this	Press
Create new presentation.	Ctrl+N
Add a new slide.	Ctrl+M
Make selected text bold.	Ctrl+B
Change the font size for selected text.	Alt+H, F, S
Open the Zoom dialog box.	Alt+W, Q
Cut selected text, object, or slide.	Ctrl+X
Copy selected text, object, or slide.	Ctrl+C
Paste cut or copied text, object, or slide.	Ctrl+V
Undo the last action.	Ctrl+Z
Save the presentation.	Ctrl+S
Insert a picture from your device.	Alt+N, P, D
Insert a shape.	Alt+N, S, H
Select a theme.	Alt+G, H
Select a slide layout.	Alt+H, L
Go to the next slide.	Page down
Go to the previous slide.	Page up
Go to the Home tab.	Alt+H
Go to the Insert tab.	Alt+N
Start the slide show.	F5
End the slide show.	Esc
Close PowerPoint.	Ctrl+Q

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Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Paragraph group includes the Bullets option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options on the selected tab.

In Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

Use the Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the presentation.

To do this	Press
Move to the Tell me or Search field on the ribbon and type a search term for assistance or Help content.	Alt+Q, then type the search term.
Open the File menu.	Alt+F
Open the Home tab and format slides, fonts, paragraphs, or drawings.	Alt+H
Open the Insert tab and insert slides, tables, images, illustrations, forms, links, text, symbols, or media.	Alt+N
Open the Drawtab and access the drawing tools.	Alt+J, I
Open the Design tab and apply themes and customize slides.	Alt+G
Open the Transitions tab and add transitions between slides.	Alt+K
Open the Animations tab and add animations to slides.	Alt+A
Open the Slide Show tab and set up and play the slide show.	Alt+S
Open the Review tab and check spelling and accessibility and add comments.	Alt+R
Open the View tab and preview presentation layouts, show and hide gridlines and guides, set zoom magnification, manage windows, and view macros.	Alt+W
Open the Recordingtab and manage screen recordings, audio, and video in your presentation.	Alt+C
Open the Help tab and browse the PowerPoint, contact support, and leave feedback.	Alt+Y, 2

Note:Add-ins and other programs might add new tabs to the ribbon and might provide access keys for those tabs.

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Work in the ribbon with the keyboard

To do this	Press
Select the active tab on the ribbon, and activate the access keys.	Alt or F10. To move to a different tab, use access keys or the arrow keys.
Move the focus to commands on the ribbon.	Tab key or Shift+Tab
Move down, up, left, or right, respectively, among the items on the ribbon.	Arrow keys
Activate a selected button or control.	Spacebar or Enter
Open the list for a selected command.	Down arrow key
Open the menu for a selected button.	Alt+Down arrow key
When a menu or submenu is open, move to the next command.	Down arrow key
Expand or collapse the ribbon.	Ctrl+F1
Open a context menu.	Shift+F10 Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)
Move to the submenu when a main menu is open or selected.	Left arrow key
Get help on the currently selected command or control on the ribbon.	F1

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Move between panes

To do this	Press
Cycle clockwise through panes in the Normal view.	F6
Cycle counterclockwise through panes in the Normal view.	Shift+F6
Switch between the Thumbnail pane and the Outline View pane.	Ctrl+Shift+Tab

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Work in the Outline view

To do this	Press
Promote a paragraph.	Alt+Shift+Left arrow key
Demote a paragraph.	Alt+Shift+Right arrow key
Move selected paragraphs up.	Alt+Shift+Up arrow key
Move selected paragraphs down.	Alt+Shift+Down arrow key
Show level 1 headings.	Alt+Shift+1
Expand text below a heading.	Alt+Shift+Plus sign (+)
Collapse text below a heading.	Alt+Shift+Minus sign (-)

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Select and edit text and objects

Select text and objects

To do this	Press
Select one character to the right.	Shift+Right arrow key
Select one character to the left.	Shift+Left arrow key
Select to the end of a word.	Ctrl+Shift+Right arrow key
Select to the beginning of a word.	Ctrl+Shift+Left arrow key
Select one line up (with the cursor at the beginning of a line).	Shift+Up arrow key
Select one line down (with the cursor at the beginning of a line).	Shift+Down arrow key
Select an object when the text inside the object is selected.	Esc
Select another object when one object is selected.	Tab key or Shift+Tab until the object you want is selected
Send object back one position.	Ctrl+Left bracket ([) Office 2010 and Office 2007: Not available
Send object forward one position.	Ctrl+Right bracket (]) Office 2010 and Office 2007: Not available
Send object to back.	Ctrl+Shift+Left bracket ([) Office 2010 and Office 2007: Not available
Send object to front.	Ctrl+Shift+Right bracket (]) Office 2010 and Office 2007: Not available
Select text within an object (with an object selected).	Enter
Select all objects on a slide.	Ctrl+A
Play or pause media.	Ctrl+Spacebar
Select all slides in the Slide Sorter view or the thumbnail pane.	Ctrl+A
Select all text in the OutlineView.	Ctrl+A

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Delete and copy text and objects

To do this	Press
Delete one character to the left.	Backspace
Delete one word to the left.	Ctrl+Backspace
Delete one character to the right.	Delete
Delete one word to the right (with the cursor between the words).	Ctrl+Delete
Cut selected object or text.	Ctrl+X
Copy selected object or text.	Ctrl+C
Paste cut or copied object or text.	Ctrl+V
Duplicate an object.	Ctrl+D Ctrl+Drag the mouse Office 2010 and Office 2007: Not available
Undo the last action.	Ctrl+Z
Redo the last action.	Ctrl+Y
Copy formatting only.	Ctrl+Shift+C
Paste formatting only.	Ctrl+Shift+V
Copy animation painter.	Alt+Shift+C Office 2010 and Office 2007: Not available
Paste animation painter.	Alt+Shift+V Office 2010 and Office 2007: Not available
Open the Paste Special dialog box.	Ctrl+Alt+V

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Move around in text

To do this	Press
Move one character to the left.	Left arrow key
Move one character to the right.	Right arrow key
Move one line up.	Up arrow key
Move one line down.	Down arrow key
Move one word to the left.	Ctrl+Left arrow key
Move one word to the right.	Ctrl+Right arrow key
Move to the end of a line.	End
Move to the beginning of a line.	Home
Move up one paragraph.	Ctrl+Up arrow key
Move down one paragraph.	Ctrl+Down arrow key
Move to the end of a text box.	Ctrl+End
Move to the beginning of a text box.	Ctrl+Home
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this action inserts a new slide with the same slide layout as the original slide.	Ctrl+Enter

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Find and replace text

To do this	Press
Open the Find dialog box.	Ctrl+F
Open the Replace dialog box.	Ctrl+H
Repeat the last Find action.	Shift+F4

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Move around and work in tables

To do this	Press
Move to the next cell.	Tab key
Move to the preceding cell.	Shift+Tab
Move to the next row.	Down arrow key
Move to the preceding row.	Up arrow key
Insert a tab in a cell.	Ctrl+Tab
Start a new paragraph.	Enter
Add a new row at the bottom of the table with the cursor in the last cell of the last row.	Tab key

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Format text

Before using these keyboard shortcuts, select the text you want to format.

Change or resize a font

To do this	Press
Open the Font dialog box to change the font.	Ctrl+T or Ctrl+Shift+F
Increase the font size.	Ctrl+Shift+Right angle bracket (>)
Decrease the font size.	Ctrl+Shift+Left angle bracket (<)

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Apply character formatting

To do this	Press
Open the Font dialog box to change the character formatting.	Ctrl+T or Ctrl+Shift+F
Switch between sentence case, lowercase, or uppercase.	Shift+F3
Apply bold formatting.	Ctrl+B
Apply underline formatting.	Ctrl+U
Apply italic formatting.	Ctrl+I
Apply subscript formatting (automatic spacing).	Ctrl+Equal sign ( = )
Apply superscript formatting (automatic spacing).	Ctrl+Shift+Plus sign (+)
Remove manual character formatting, such as subscript and superscript.	Ctrl+Spacebar
Insert a hyperlink.	Ctrl+K

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Copy text formatting

To do this	Press
Copy the formatting of selected text.	Ctrl+Shift+C
Paste copied formatting to the selected text.	Ctrl+Shift+V

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Align paragraphs

To do this	Press
Center a paragraph.	Ctrl+E
Justify a paragraph.	Ctrl+J
Left align a paragraph.	Ctrl+L
Right align a paragraph.	Ctrl+R

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Work with shapes, pictures, boxes, objects, and WordArt

To do this	Press
Insert a text box.	Alt+N, X
Insert an embedded document or spreadsheet as an object.	Alt+N, J
Insert WordArt.	Alt+N, W
Move the focus to the first floating shape, such as an image or a text box.	Ctrl+Alt+5
Group selected shapes, pictures, or WordArt objects.	Ctrl+G
Ungroup selected group.	Ctrl+Shift+G
Copy the attributes of the selected shape.	Ctrl+Shift+C
Paste the attributes to the selected object.	Ctrl+Shift+V
Edit a linked or embedded object.	Shift+F10 (to open the context menu), then O, Enter, E

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Change order of slides or sections in a slide deck

To do this	Press
Move the selected slide or section up in order.	Ctrl+Up arrow key
Move the selected slide or section down in order.	Ctrl+Down arrow key
Move the selected slide or section to the beginning.	Ctrl+Shift+Up arrow key
Move the selected slide or section to the end.	Ctrl+Shift+Down arrow key

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Use the Selection pane

To do this	Press
Open the Selection pane.	Alt+H, S, L, P Office 2007: Alt+J, D, A, P
Cycle the focus through the different panes.	F6
Display the context menu.	Shift+F10
Move the focus to a single item or group.	Up or Down arrow key
Move the focus from an item in a group to its parent group.	Left arrow key
Move the focus from a group to the first item in that group.	Right arrow key
Expand a focused group and all its child groups.	Asterisk sign (*) (on numeric keypad only)
Expand a focused group.	Plus sign (+) (on numeric keypad only) or Right arrow key
Collapse a focused group.	Minus sign (-) (on numeric keypad only) or Left arrow key
Move the focus to an item and select it.	Shift+Up or Down arrow key
Select a focused item.	Spacebar or Enter
Cancel selection of a focused item.	Shift+Spacebar or Shift+Enter
Move a selected item forward.	Ctrl+Shift+F
Move a selected item backward.	Ctrl+Shift+B
Show or hide a focused item.	Ctrl+Shift+S
Rename a focused item.	F2
Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.	Tab key or Shift+Tab
Collapse all groups (with the focus in the tree view of the Selection pane).	Alt+Shift+1
Expand all groups.	Alt+Shift+9

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Access and use task panes

To do this	Press
Move to a task pane from another pane or area in the program window. (You might need to press F6 more than once.)	F6
When a task pane option has focus, move to the next or previous option in the task pane.	Tab key or Shift+Tab
Display the full set of commands on a task pane menu. You can access, for example, theClose, Move, or Size buttons of a task pane.	Ctrl+Spacebar Office 2010: Ctrl+Down arrow key
Move to the next command on the task pane menu.	Up and Down arrow keys
Select the highlighted option on the task pane menu.	Enter
Move or resize the task pane after the corresponding command has been selected.	Arrow keys
Open the Clipboard.	Alt+H, F, O
Close a task pane.	Ctrl+Spacebar, C

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Other useful shortcut keys

To do this	Press
Open the Print dialog box.	Ctrl+P
Print all slides in your presentation as full page slides using your default printer settings (when the Print dialog box is open).	Alt+P, P
Show or hide the Notes pane in the Normal view.	Alt+W, P, N
Show or hide the grid.	Shift+F9
Show or hide guides.	Alt+F9

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Custom keyboard shortcuts

To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in PowerPoint, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne.

See also

PowerPoint help and learning

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in the creation mode in PowerPoint for MacOS.

Notes:

• The settings in some versions of the Mac operating system (OS) and some utility applications can conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, refer to the Mac Help for your version of the MacOS, your utility application, or refer to Change a conflicting keyboard shortcut on Mac.

• If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

• Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in PowerPoint on Mac. However, not all do.

• To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.

In this topic

• Frequently used shortcuts

• Work with presentations and slides

• Move between views

• Select and edit text and objects

  • Select text

  • Edit text and objects

  • Move around in text

  • Move around and work in tables

• Work with objects

• Other useful shortcut keys

Frequently used shortcuts

The following table itemizes the most frequently used shortcuts in PowerPoint on Mac.

To do this	Press
Create new presentation.	+N
Make selected text bold.	+B
Cut selected text, object, or slide.	+X
Copy selected text, object, or slide.	+C
Paste cut or copied text, object, or slide.	+V
Undo the last action.	+Z
Redo or repeat an action.	+Y
Save the presentation.	+S
Close PowerPoint.	+Q

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Work with presentations and slides

To do this	Press
Create a new presentation with a template from the PowerPoint template gallery.	+Shift+P
Insert a new slide.	+Shift+N
Zoom out.	+Minus sign (-)
Zoom in.	+Plus sign (+)
Make a copy of the selected slide.	+Shift+D
Open a presentation.	+O
Close a presentation.	+W
Print a presentation.	+P
Save a presentation with a different name, location, or file format.	+Shift+S
Cancel a command, such as Save As.	Esc
Move through multiple open presentations.	+Tilde sign (~)
Open a recent file.	+Shift+O

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Move between views

To do this	Press
Switch to Normal view.	+1
Switch to Slide Sorter view.	+2
Switch to Notes Page view.	+3
Switch to Outline View.	+4
Switch to slide show.	+Shift+Return
Switch to full screen (hide menus).	+Control+F
Switch to presenter view.	Option+Return
Show or hide guides.	+Option+Control+G
Switch to Handout Master view.	+Option+2
Switch to Slide Master view.	+Option+1
Switch to Notes Master view.	+Option+3

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Select and edit text and objects

Select text

To do this	Press
Select one character to the right.	Shift+Right arrow key
Select one character to the left.	Shift+Left arrow key
Select from the insertion point to the same point one line up.	Shift+Up arrow key
Select from the insertion point to the same point one line down.	Shift+Down arrow key
Select all text to the start of the line.	+Shift+Left arrow key
Select all text to the end of the line.	+Shift+Right arrow key
Select from the insertion point to the end of the paragraph.	Shift+Option+Down arrow key
Select from the insertion point to the beginning of the paragraph.	Shift+Option+Up arrow key

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Edit text and objects

To do this	Press
Delete one character to the left.	Delete
Delete one character to the right.	Function+Delete
Paste special.	+Control+V
Increase the font size.	+Shift+Right angle bracket (>)
Decrease the font size.	+Shift+Left angle bracket (<)
Apply an underline.	+U
Apply italic formatting.	+I
Center a paragraph.	+E
Justify a paragraph.	+J
Left align a paragraph.	+L
Right align a paragraph.	+R
Add a hyperlink to selected text, an image, or an object.	+K
Add a new comment.	+Shift+M
Find text and formatting.	+F
Open theFont dialog box.	+T
Open theParagraph dialog box.	+Option+M

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Move around in text

To do this	Press
Move to the beginning of a word or one word to the left.	Option+Left arrow key
Move one word to the right.	Option+Right arrow key
Move to the end of a line.	+Right arrow key
Move to the beginning of a line.	+Left arrow key
Move to the beginning of a paragraph or up one paragraph.	Option+Up arrow key
Move down one paragraph.	Option+Down arrow key
Move to the start or end of all the text in the object you are editing.	+Up or Down arrow key

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Move around and work in tables

To do this	Press
Move to the next cell.	Tab key
Move to the preceding cell.	Shift+Tab
Move to the next line or row.	Down arrow key
Move to the preceding line or row.	Up arrow key
Start a new paragraph in a cell.	Return
Add a new row at the bottom of the table (with the cursor in the last cell of the last row).	Tab key

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Work with objects

To do this	Press
Select the next object.	Tab key
Select the previous object.	Shift+Tab
Select all objects and all text.	+A
Move the selected object in the direction of the arrow.	Arrow keys or +Arrow keys
Group the selected objects.	+Option+G
Ungroup the selected objects.	+Option+Shift+G
Regroup the selected objects.	+Option+J
Rotate the selected object clockwise.	Option+Right arrow key
Rotate the selected object counterclockwise.	Option+Left arrow key
Format the selected object.	+Shift+1
Duplicate selected objects.	+D or Control+Drag the mouse
Resize selected objects.	Shift+Arrow keys

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Other useful shortcut keys

To	Press
SwitchDrawing mode on and off.	+Control+Z
Show Thesaurus entry for a selected word.	+Option+Control+R
Show Smart Lookup entry for a selected word or phrase.	+Option+Control+L

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See also

PowerPoint help and learning

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

This article describes the keyboard shortcuts in the creation mode in PowerPoint for iOS.

Notes:

• If you're familiar with keyboard shortcuts on your MacOS computer, the same key combinations work with PowerPoint for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of PowerPoint.

• To quickly find a shortcut, you can use the Search. Press Command+F and then type your search words.

In this topic

• Frequently used shortcuts on iPad

• Navigate in PowerPoint for iPad

• Move the insertion point within placeholders and notes on iPad

• Select content on iPad

• Edit and format presentations on iPhone

• Navigate and select within a text box on iPhone

Frequently used shortcuts on iPad

This table shows the most frequently used shortcuts for PowerPoint for iPad.

To do this	Press
Insert a new slide.	+Shift+N
Delete selected text, object, or slide.	Delete
Cut selected content and copy it to the clipboard.	+X
Undo the last action.	+Z
Copy the selected content to the clipboard.	+C
Paste copied or cut content.	+V
Select all text.	+A
Bold selected content.	+B
Italicize selected content.	+I
Underline selected content.	+U
Select one word to the left.	Shift+Option+Left arrow key
Select one word to the right.	Shift+Option+Right arrow key

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Navigate in PowerPoint for iPad

PowerPoint for iPad opens with a horizontal list of options, called the ribbon. To move through the options, press Shift+Right arrow key until the focus is on the ribbon, and then press the Right or Left arrow key. To select an option, press +Option+Spacebar.

To move the focus to different areas in PowerPoint for iPad (from the ribbon to the thumbnail pane, for example), place the focus on a button, and then press Shift+Right arrow key to move forward or Shift+Left arrow key to move backward.

PowerPoint for iPad is a mobile application, so the keyboard shortcuts and navigation might be different from those in desktop versions of PowerPoint.

Move the insertion point within placeholders and notes on iPad

To do this	Press
Move right one character.	Right arrow key
Move left one character.	Left arrow key
Move right one word.	+Right arrow key
Move left one word.	+Left arrow key
Move up one line.	Up arrow key
Move down one line.	Down arrow key
Move to the beginning of the line.	+Left arrow key
Move to the end of the line.	+Right arrow key
Move to the beginning of the placeholder or notes.	+Up arrow key
Move to the end of the placeholder or notes.	+End

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Select content on iPad

To do this	Press
Select one character to the right.	Shift+Right arrow key
Select one character to the left.	Shift+Left arrow key
Select one word to the right.	Shift++Right arrow key
Select one word to the left.	Shift++Left arrow key
Select one line up.	Shift+Up arrow key
Select one line down.	Shift+Down arrow key
Select one paragraph up.	Shift++Up arrow key
Select one paragraph down.	Shift++Down arrow key
Select all within the placeholder or notes.	+A
Select from the current position to the beginning of the line.	Shift++Left arrow key
Select from the current position to the end of the line.	Shift++Right arrow key

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Edit and format presentations on iPhone

To do this	Press
Undo the last action.	+Z
Repeat the last action.	Shift+
Cut selected content.	+X
Copy selected content.	+C
Paste copied or cut content.	+V
Select all.	+A
Bold selected content.	+B
Italicize selected content.	+I
Underline selected content.	+U

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Navigate and select within a text box on iPhone

To do this	Press
Select text.	Shift+Left or Right arrow key, or Shift+Up or Down arrow key
Move cursor right by one word.	Option+Right arrow key
Move cursor left by one word.	Option+Left arrow key
Move cursor to the beginning of the text box.	+Up arrow key
Move cursor to the end of the text box.	+Down arrow key
Move cursor to the beginning of the current line.	+Left arrow key
Move cursor to the end of the current line.	+Right arrow key
Select word to the left.	Shift+Option+Left arrow key
Select word to the right.	Shift+Option+Right arrow key
Select from current position to beginning of the document.	Shift++Up arrow key
Select from current position to the end of the document.	Shift++Down arrow key
Select from current position to beginning of the line.	Shift++Left arrow key
Select from current position to end of the line.	Shift++Right arrow key

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See also

PowerPoint help and learning

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

This article describes the keyboard shortcuts in the creation mode in PowerPoint for the web on Windows.

Notes:

• If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

• To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

• When you use PowerPoint for the web, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you'll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web.

In this topic

• Frequently used shortcuts

• Navigate with only the keyboard

• Navigate in the Slide Show view

• Navigate the ribbon and panes

• Edit slides

• Move the insertion point within placeholders and notes

• Select content

• Edit text

• Move a selected shape

• Arrange a selected shape

• Format text

• Work with comments

Frequently used shortcuts

The following table provides the shortcuts that you'll likely use often in PowerPoint for the web.

To do this	Press
Insert a new slide (with the focus in the thumbnail pane).	Ctrl+M
Delete selected text, object, or slide.	Delete
Move a shape.	Arrow keys
Go to the next slide (with the focus in the thumbnail pane or in a slide show).	Page down
Go to the previous slide (with the focus in the thumbnail pane or in a slide show).	Page up
Exit the slide show.	Esc

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Navigate with only the keyboard

To move the focus to different parts and areas of PowerPoint for the web (from the ribbon to the thumbnail pane, for example) and in and out of the content of a slide, press Ctrl+F6 (forward) or press Ctrl+Shift+F6 (backward). To navigate options and controls in PowerPoint for the web, press the Tab key to move forward, press Shift+Tab to move backward, and press Enter to select.

Tip:To quickly perform an action while in the Editing mode, press Alt+Q. The focus moves to the Search orTell Me search field. Then type the action or option you want. Press the Up arrow key or Down arrow key until you find the option, and then press Enter to select it.

The ribbon is the strip at the top of the PowerPoint for the web window. The ribbon is organized by tabs. Each tab displays a different set of tools and functions, made up of groups, and each group includes one or more options. To move the focus to the ribbon, press Alt+Windows logo key. You can also press Ctrl+F6 repeatedly until the ribbon has the focus.

Other shortcuts for using the ribbon include the following:

• To move between tabs, press the Tab key or Shift+Tab.

• To access the ribbon for the currently selected tab, press Enter.

• To move between options on the ribbon, press the Tab key or Shift+Tab.

Options are activated in different ways, depending on the type of the option:

• If the selected option is a button or split button, press Spacebar to activate it.

• If the selected option is a list (such as the Font list), to open the list, press the Down arrow key. Then, to move between items, press the Up or Down arrow key. When the focus is on the item you want, press Enter to select it.

• If the selected option is a gallery, press the Tab key to go to the More option for the gallery and then, to open the gallery, press Enter. Press the Tab key to move through the items, and press Enter to select one.

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Navigate in the Slide Show view

To do this	Press
Go to the next slide.	N or Page down or Down arrow key
Go to the previous slide.	P or Page up or Up arrow key
Go to a specific slide.	G, then the Right or Left arrow key until on the slide, and then Enter
Turn captions or subtitles on or off.	J
Exit theSlide Show view.	Esc

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Navigate the ribbon and panes

To move through the landmarks in PowerPoint for the web, press Ctrl+F6.

To do this	Press
Move from the slide pane, Comments pane, Notes pane, status bar, title bar, ribbon, and thumbnail pane.	Ctrl+F6
Move in reverse order, from the slide pane, thumbnail pane, ribbon, title bar, status bar, Notes pane, and Comments pane.	Shift+Ctrl+F6
Go to a different ribbon tab.	Tab key, Enter
Carry out the currently selected ribbon option.	Enter
Move between ribbon options or controls.	Tab key
Move between groups of features on the ribbon.	Ctrl+Left arrow key or Right arrow key
Switch between the simplified and classic ribbons.	Alt+Windows logo key, Z, R

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Edit slides

To do this	Press
Create new slide after currently selected thumbnail.	Ctrl+M
Move left to right through placeholders on a slide.	Tab key
Select or edit the current placeholder.	Enter or F2
End editing text in a placeholder.	F2
Select multiple single objects.	Ctrl+Click or Shift+Click
Select multiple objects.	Click+Drag the mouse or Shift+Drag the mouse, or Ctrl+Drag the mouse
Select all objects on the page.	Ctrl+A
Select all text in the active text box.	Ctrl+A
Copy a slide.	Ctrl+C
Paste a slide.	Ctrl+V
Undo the most recent action.	Ctrl+Z
Redo the most recent action.	Ctrl+Y
Move slide up one position in the thumbnail pane.	Ctrl+Up arrow key
Move slide down one position in the thumbnail pane.	Ctrl+Down arrow key
Move slide to the first position in the thumbnail pane.	Ctrl+Shift+Up arrow key
Move slide to the last position in the thumbnail pane.	Ctrl+Shift+Down arrow key
Decrease font size.	Ctrl+Left bracket ([)
Increase font size.	Ctrl+Right bracket (])

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Move the insertion point within placeholders and notes

To do this	Press
Move right one character.	Right arrow key
Move left one character.	Left arrow key
Move right one word.	Ctrl+Right arrow key
Move left one word.	Ctrl+Left arrow key
Move up one line.	Up arrow key
Move down one line.	Down arrow key
Move up one paragraph.	Ctrl+Up arrow key
Move down one paragraph.	Ctrl+Down arrow key
Move to the beginning of a line.	Home
Move to the end of a line.	End
Move to the beginning of a placeholder or notes.	Ctrl+Home
Move to the end of a placeholder or notes.	Ctrl+End

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Select content

To do this	Press
Select one character to the right.	Shift+Right arrow key
Select one character to the left.	Shift+Left arrow key
Select one word to the right.	Shift+Ctrl+Right arrow key
Select one word to the left.	Shift+Ctrl+Left arrow key
Select one line up.	Shift+Up arrow key
Select one line down.	Shift+Down arrow key
Select one paragraph up.	Shift+Ctrl+Up arrow key
Select one paragraph down.	Shift+Ctrl+Down arrow key
Select to the beginning of a paragraph.	Shift+Home
Select to the end of a paragraph.	Shift+End
Select to the beginning of a placeholder or notes.	Shift+Ctrl+Home
Select to the end of a placeholder or notes.	Shift+Ctrl+End
Select all within the placeholder or notes.	Ctrl+A

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Edit text

To do this	Press
Save changes.	PowerPoint for the web saves changes automatically.
Cut selected text.	Ctrl+X
Copy selected text.	Ctrl+C
Paste text.	Ctrl+V
Paste text, unformatted.	Ctrl+Shift+V
Insert hyperlink	Ctrl+K
Undo the last change.	Ctrl+Z
Redo the last undo.	Ctrl+Y
Left-justify (left-align) selected paragraph.	Ctrl+J

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Move a selected shape

To do this	Press
Nudge the shape to the right.	Right arrow key
Nudge the shape to the left.	Left arrow key
Nudge the shape up.	Up arrow key
Nudge the shape down.	Down arrow key

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Arrange a selected shape

To do this	Press
Send the shape to the back.	Ctrl+Shift+Left bracket ([)
Send the shape backward.	Ctrl+Left bracket ([)
Send the shape to the front.	Ctrl+Shift+Right bracket (])
Send the shape forward.	Ctrl+Right bracket (])

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Format text

To do this	Press
Make selected text bold.	Ctrl+B
Make selected text Italics.	Ctrl+I
Underline selected text.	Ctrl+U
Align selected text left.	Ctrl+L
Align selected text right.	Ctrl+R
Center selected text.	Ctrl+E

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See also

PowerPoint help and learning

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

Where Are the View Shortcuts Buttons Located in Powerpoint

Source: https://support.microsoft.com/en-us/office/use-keyboard-shortcuts-to-create-powerpoint-presentations-ebb3d20e-dcd4-444f-a38e-bb5c5ed180f4

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